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Proposal Coordinator

The Proposal Coordinator will assist in creating, editing and submitting proposals and related administrative tasks. The successful candidate will possess excellent English verbal and written communication skills. Capability to work in French or other languages will be an asset. They will collaborate with technical, management and production staff to plan, develop and produce winning proposals in response to Request for Proposals (RFPs) and related business opportunities. The Proposal Coordinator will work from home and / or one of Gevity’s offices, in a dynamic and fast-paced virtual environment, meeting tight deadlines, constantly changing priorities and high quality standards. Work outside of standard office hours is expected from time to time.




·       Works closely with the proposal team to prepare all aspects of Gevity’s proposals

·       Assists with all aspects of the proposal process as required by the Proposal Manager

·       Reviews and understands Requests for Proposals and similar procurement documents and prepares responding proposal outline documents that meet requirements and deadlines

·       Communicates and coordinates with Gevity staff to gather information in accordance with RFP requirements

·       Organizes all written materials supplied by Gevity staff including sections, tables, exhibits and attachments

·       Reviews proposals to ensure sufficient content that meets client requirements

·       Edits all proposal sections, with careful attention to grammar, format consistency and spelling accuracy

Maintains version control of proposal documents and maintains SharePoint-based proposal schedule tracker

·       Follows up on proposal activities and results

·       Completes tasks to support the proposal process such as bid searching, updating procedures, preparing graphics and charts, writing and editing boilerplate materials


Required Skills and Qualifications


The successful Proposal Coordinator will have the following skills:


·       Excellent English verbal and written communication skills, including superior editing and proofreading abilities

·       Extremely detail oriented with high quality standards and self-motivated to check their work

·       Ability to work in French or other languages is an asset

Degree, diploma or certificate in Communications, Marketing, Business, English, or related field preferred, or an equivalent combination of education and experience

·       Relevant professional experience coordinating marketing or communications materials preferred

·       Demonstrated ability to work in a fast-paced environment with short turnaround times

·       Willingness to work some evenings and weekends when deadlines demand

·       Strong organizational skills and the ability to process information quickly and accurately

·       Ability to manage multiple priorities and deadlines while meeting quality standards and on-time delivery

·       Ability to cultivate and maintain relationships with a broad range of employees

·       Confidence in leading others through the document development process and in asserting that proposals meet all client requirements

·       Proven team player in a continuously improving environment

·       Ability to share and accept feedback

·       Motivated self-starter, independent thinker, and analytical and creative problem solver

·       Expert Microsoft Office skills

·       Experience in an IM / IT environment is an asset

·       Knowledge of the health informatics industry and experience with government sector procurement is an asset

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